Last Updated: April 2nd 2026
1. Introduction
CODEX AUDIT PTY LTD (ACN: 637205746) (“Codex”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy outlines how we collect, use, disclose, and manage your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
By using the Codex Audit platform and website, you consent to the data practices described in this policy.
2. Information We Collect
We collect information that is reasonably necessary for us to provide our SMSF audit software services. This includes:
- Account Information: Name, email address, phone number, professional title, and accounting/auditing firm name.
- Audit Data: Information related to Self-Managed Superannuation Funds (SMSF) uploaded to the platform, including financial statements, member details, trustee information, and supporting documentation.
- Usage Data: Information about how you interact with our platform, such as login times, page views, and feature usage logs.
- Payment Information: If applicable, we collect billing details necessary to process your subscription fees. We do not store full credit card details on our servers; payments are processed via a secure third-party payment gateway.
3. How We Use Your Information
We use your information for the following primary purposes:
- Service Provision: To provide, operate, and maintain the Codex Audit platform.
- Communication: To send you technical notices, updates, security alerts, and support and administrative messages.
- Improvement: To analyze usage trends and improve the functionality and user experience of our software.
- Compliance: To comply with legal obligations and enforce our terms of service.
4. Disclosure of Your Information
We do not sell, rent, or trade your personal information to third parties. We may disclose your information in the following limited circumstances:
- Service Providers: We may share data with trusted third-party service providers who assist us in operating our platform (e.g., cloud hosting providers, email delivery services), provided they agree to keep this information confidential and comply with Australian privacy standards.
- Legal Requirements: If required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
5. Data Security and Hosting
We take the security of your data seriously and implement industry-standard measures to protect it.
- Australian Hosting: All audit data and personal information are hosted on secure servers located within Australia.
- Encryption: We use Secure Socket Layer (SSL) technology to encrypt data during transmission.
- Access Control: Access to your data is strictly limited to authorized personnel and is protected by authentication protocols.
- Security and Fraud Prevention: We use Google reCAPTCHA to protect our Service from spam and abuse. Google reCAPTCHA collects hardware and software information, such as device and application data, and sends this to Google for analysis. This information is processed by Google as our data processor to provide the reCAPTCHA service and maintain the security of the Codex Audit platform. This data is handled in accordance with our Data Processing Agreement with Google and is used strictly for security purposes.
While we strive to use commercially acceptable means to protect your personal information, no method of transmission over the Internet or method of electronic storage is 100% secure.
6. Cookies
We use cookies to enhance your experience on our website. Cookies are small text files stored on your device that help us remember your preferences and understand how you use our site. You can choose to disable cookies through your browser settings, though this may affect your ability to use certain features of the Codex platform.
Our use of cookies and similar technologies includes the Google reCAPTCHA service, which helps us distinguish between human users and automated bots. This service may collect technical information from your device, including browser characteristics and behavioral patterns, to perform risk analysis.
7. Access and Correction
You have the right to access the personal information we hold about you. You also have the right to request that we correct any information you believe is inaccurate, out of date, incomplete, irrelevant, or misleading.
To make a request, please contact us using the details provided below. We may require you to verify your identity before processing your request.
8. Changes to This Privacy Policy
We may update our Privacy Policy from time to time to reflect changes in our practices or legal obligations. We will notify you of any significant changes by posting the new Privacy Policy on this page and updating the “Last Updated” date.
9. Contact Us
If you have any questions about this Privacy Policy or would like to make a complaint regarding a breach of the Australian Privacy Principles, please contact us:
Post: Innovation Hub, Coffs Coast Doug Knight Drive, Coffs Harbour, 2450
Email: info@codexaudit.com.au